Trucking Accounting & Fuel Tax Compliance Services
Specialized accounting for owner-operators, small fleets, and logistics companies: settlement bookkeeping, the deductions general accountants miss, quarterly estimates, and a return that holds up.
Permits and DOT filings, including Form 2290, IFTA, IRP, and MC authority, are filed by our sister company, Permits.Agency. This page is the accounting and tax side.
Trucking is taxed differently. We do trucking every day.
General accountants miss per-diem days, fuel-tax credits, and depreciation strategies that put real money back in your pocket. We focus on transportation, so nothing gets left on the table and no deadline slips.
Owner-Operator Tax Deductions
We capture per-diem meals, fuel, repairs, tires, insurance, depreciation, ELD and phone costs, association dues, and more, documented to survive an IRS review.
IFTA Mileage Tracking & Reporting
Miles per jurisdiction and tax-paid gallons reconciled from your trip, ELD and fuel-card data each quarter, so the IFTA return filed by Permits.Agency is built on clean records.
IRP & Apportioned Registration
IRP account setup, apportioned plates, and renewals are filed by Permits.Agency. We supply the mileage allocations from your books so the numbers match what you report elsewhere.
Trucking Business Entity Formation
Set up your trucking business the right way, with an LLC or S-Corp, an EIN, and the S-Corp election that can cut self-employment tax as your revenue grows.
Form 2290 & HVUT
Heavy Vehicle Use Tax filing with a stamped Schedule 1 returned fast, plus VIN corrections and credits for sold or destroyed trucks. Learn more →
Bookkeeping & Settlements
Month-to-month bookkeeping from your settlement statements and fuel cards, so you always know your true cost-per-mile and net profit.
Who does what for your trucking business
A truck needs two kinds of paperwork: the money side and the permit side. They are handled by two companies so each can do one job properly, and the records line up between them.
| What you need | Where it is done | How the other side helps |
|---|---|---|
| Settlement and per-truck bookkeeping, cost per mile, net profit | BKS Accounting Group | Permit and fuel-tax costs from Permits.Agency are booked against the right truck. |
| Owner-operator deductions, quarterly estimates, annual return | BKS Accounting Group | Heavy Vehicle Use Tax and permit fees are tracked as the deductible costs they are. |
| LLC or S-Corp choice and the tax election | BKS Accounting Group | Your entity and EIN are the ones used on every filing. |
| IRS or state notices | BKS Accounting Group | Filing confirmations from Permits.Agency are available as supporting records. |
| Form 2290 (HVUT) and Form 8849 refund claims | Permits.Agency | BKS keeps the stamped Schedule 1 and the cost in your books. |
| IFTA quarterly return and new IFTA accounts | Permits.Agency | BKS keeps the fuel and mileage records the return is prepared from. |
| IRP apportioned plates (quoted per fleet) | Permits.Agency | Your mileage by state comes from the same books. |
| USDOT number, MC authority, BOC-3, UCR, MCS-150 | Permits.Agency | Annual fees are tracked so renewals are not a surprise. |
Not sure which side your question is on? Book a consultation, call 732-634-9800 or send us a message and we will point you to the right place.
IFTA mileage tracking and quarterly reporting
The International Fuel Tax Agreement requires quarterly returns reporting miles driven and fuel purchased in every member jurisdiction. Small errors such as wrong mileage, missing fuel receipts, or a missed deadline trigger penalties, interest, and audits.
We reconcile your trip records and fuel purchases and calculate the net tax owed or refunded per state, straight out of the books we already keep for you. The quarterly return is then filed through Permits.Agency, so the numbers and the filing come from the same place and IFTA stops being a fire drill.
- Accurate miles-per-jurisdiction from your trip & ELD data
- Tax-paid gallons matched to fuel receipts and card statements
- Records ready each quarter ahead of the filing deadline
- Audit-ready recordkeeping if a jurisdiction ever asks
IFTA quarterly deadlines
| Quarter | Period | Return Due |
|---|---|---|
| Q1 | Jan to Mar | April 30 |
| Q2 | Apr to Jun | July 31 |
| Q3 | Jul to Sep | October 31 |
| Q4 | Oct to Dec | January 31 |
If a due date lands on a weekend or holiday, it moves to the next business day.
Tell us about your operation
Owner-operator with one truck, or a small fleet with drivers in several states, either way we tailor the setup to how you actually run. Send us the basics and we'll follow up with next steps.
Prefer to talk now? Call 732-634-9800.
Trucking accounting FAQs
What can owner-operators deduct on their taxes?
Common owner-operator tax deductions include the per-diem meal allowance for nights away from home, fuel, truck repairs and maintenance, tires, insurance, licensing and permits, depreciation or lease payments, ELD and phone costs, association dues, and business use of your cell phone. The key is clean records. We help you keep them and claim every dollar you're entitled to.
Do you handle IFTA if I run in multiple states?
Multi-state operation is exactly where IFTA matters most. We keep the books the return is built from: fuel purchases, miles by jurisdiction and tax-paid gallons matched to receipts. The quarterly IFTA return itself is filed by our sister company, Permits.Agency, so the numbers and the filing agree.
Should my trucking business be an LLC or an S-Corp?
It depends on your net profit. Many owner-operators start as an LLC and later elect S-Corp status to reduce self-employment tax once earnings are consistent. We model both and set up the entity, EIN, and election for you. See our LLC vs. S-Corp guide.
Can you file my Form 2290 too?
Form 2290 is filed by our sister company, Permits.Agency, an IRS-authorized e-file provider. BKS handles the accounting and tax side for the same trucks. See the Form 2290 page for how it works.
Keep more of every mile
Let a trucking-tax specialist handle your books, deductions and returns, while Permits.Agency files the permits, so you can stay on the road.